C-Desk Technology | Old Vicarage | Rolleston | NG23 5SE | Tel: (+44) 01636 816466 | alec@visualrota.co.uk
Budgeting
Enquiries:
01636 816466
Budgeting is about knowing how much the operation will cost and then sticking to it. We can tell you how many people you will need, what overtime hours will be required and how to manage your resources throughout the year effectively.Resource
Management
HRM is about managing people to get the best out of them. To do this you need to employ the right people, with the right skills, in the right numbers. We can tell you how many people your operation needs and how to deploy them effectively to maximise their productivity or optimise your operation.
Our book tells you how to
calculate how many staff
you need, and is available
from Amazon.
Changing a Shift Pattern?
We change shift patterns for our clients every day, you might say it’s our speciality.
We design and implement shift patterns for every type of situation
imaginable. No matter how complicated the staffing requirement, we have
never failed to produce the most appropriate shift pattern for our clients.
We enjoy the challenge of each project and are able to use our vast past
experience to quickly produce the right shift pattern for each individual
project. Most projects only take a few days of work, so you can literally have
a new, fully operating shift pattern within a week.
Our project base is the UK, but we undertake projects anywhere
throughout the world over the Internet.
When changing the shift pattern, it is always advisable to review your
current ways of working. Typical areas that regularly need review are those
that affect your operating efficiency of your company. These usually
include:
•
Absences due to illness or other causes
•
Absence cover arrangements
•
Holidays or Vacations including State and Bank Holidays
•
Swapping shifts
•
Annual shutdown periods
•
Staff moving on or off the shift pattern
•
Overtime
Most terms of employment are designed for office hours workers. These
are often not applicable ensemble to shift working arrangements. So you
may need to review your T&C’s at the same time to avoid conflict in the
future.
HOLIDAY MANAGEMENT PLANNING
Holiday Planning involves a major investment in
time by Senior Managers and Supervisors.
We can help you set up a Holiday Management
Plan to fairly and effectively ensure that all of
your staff are able to take all their holidays in the
year with the minimum of disruption. Our
software VisualrotaX is a very versatile tool for
keeping track of the holidays and cover
arrangements for all the staff.
It can calculate anything else you need, such as
sickness rates, call outs, acting up for senior staff.
The calculation results are presented, with colour coded indicators, to give
warning signs of future potential problems.
SHIFT PATTERN REVIEWS
We can review your current shift patterns to see if they are the best
available for your operational requirements.
We will provide an evaluation of the current shift pattern and
recommendations for improvements.
We also evaluate proposed shift patterns, whether from Managers,
staff or Unions and report on their fitness to meet the operational
parameters.
Part of the review would be aimed at determining the migration
process of moving staff onto a new shift pattern.
PRESENTATIONS
We can prepare and give presentations to the Board, to Managers
and to the Staff on all topics associated with changing shift
patterns. These topics include:
•
Workload Analysis
•
New shift patterns with the key features on each one
•
Migration Plan to move staff onto a new shift pattern
•
Changes in Shift Allowances
•
Changes to the Terms of Employment
SHIFT ALLOWANCES
When staff move from one shift pattern to another, there is usually a
need to determine the appropriate Shift Allowance.
The Shift Allowance is an integral part of the Reward Structure. We will
review your current Shift Allowance and the methodology chosen for
determining it.
We will take you through all the acceptable methods of determining a new
Shift Allowance and make our recommendations.
Other commonly accepted allowances are for On-Call duties, Call-Out
duties, flexi-shift working and Absence Cover arrangements. We will take
you through these in turn to determine if they apply to your specific
operational requirements.
We use our software to set up different staff rotas for all
types of shift working arrangements. You can find more
information at www.oranalysts.com about the work we do
and our software.
If you would like to discuss your operation, please call me.
FATIGUE
Fatigue will affect your staff's performance throughout the day.
Fatigue is a significant component in many accidents where human error
is a contributing factor.
The cost of these accidents can be financial but could also result in the
loss of human life.
The financial cost of sleep-related accidents in the USA is estimated at
$43-56 billion per year.
For the UK it is estimated that the financial cost of 'sleepiness' per year is
�115-240 million.
Our presentation shows the causes of Fatigue, and the consequences of
Fatigue.
By gaining a working knowledge of what fatigue is, how people become
fatigued and how to reduce fatigue, we can work to minimise the fatigue
experienced by your staff. This will lead to fewer accidents, errors and
hence real savings for the company, and a better work-life balance for
your staff.
OPERATIONS RESEARCH
We can perform a statistical analysis of your work to determine the most
efficient shift pattern to match:
•
Workloads
•
Service Level
Agreements
•
Staffing Levels
•
Staff Terms of
Employment
You can leave all the
calculations to us, that’s our job.
GEOGRAPHICAL ANALYSIS
For service companies whose clients are distributed throughout the
country, we can perform a Postcode Analysis to determine the number of
staff to employ and where they should be located for optimal efficiency.
SOFTWARE
We create new and bespoke shift patterns using our proprietary software
and provide you with the finished article in M/S Excel.
Excel is superb at the task of running shift patterns, and we usually set up
your first year's computer model to run the shifts, but if you want it for 10
years ahead, that's no problem.
The Excel model can create personal calendars for the staff, track all their
holidays, absences and training.
The model can count their hours worked, hours owed to you or them,
overtime, flexible working, and anything else you need to monitor.
The model can calculate your workload staffing requirements and
compare them with the scheduled number of staff and see if you
have the right number, too many or too few and alert you of any
problems. As a new order comes in, or your workload changes for
other reasons, you can enter this change and see immediately how
it will affect your planned schedule.
BLOGS
•
Holiday Entitlements,
•
Cover Shifts,
•
Easter,
•
Fair Holiday Scheduling,
•
High Sickness,
•
Forward Planning,
•
Skiing,
•
Frosty Mornings,
•
10-hour Shifts,
•
How Good is your Maths,
•
Unlimited Holidays,
•
Stagger Lunch,
•
Optimise Equipment,
•
Absence Management,
•
Christmas Presents,
•
Wedding Planners,
•
Bank Holidays,
•
Annualised Hours,
•
Inventory Modeling,
•
How Many Staff are needed,
•
Flexi-Time,
•
Cover for Sickness,
•
Global shift planning.
•
and many more
How to double your
holiday entitlement.
If you work in an office Monday-to- Friday’ did you know that if you work an extra hour each day you can have an extra 30 days off each year? That’s a doubling of your holidays and how’s that for improving your, and your colleagues in the office, work/life balance? This is just one example we have created for our clients. We put together some 250 examples for all sorts of operations and decided to sell them as Excel files that you can use for up to 50 staff.
