C-Desk Technology | Old Vicarage | Rolleston | NG23 5SE | Tel: (+44) 01636 816466 | alec@visualrota.co.uk 


99% of staff schedules are continuations of current customs and practices and are not designed from scratch. The actual method of setting up the next staff roster is one of the most frustrating managerial tasks that has to be done.
	24/7 operations   	Flat workloads  	Variable Workloads 	Absence Management 	Resource Management



01636 816466

Budgeting is about knowing how much the operation will cost and then sticking to it. We can tell you how many people you will need, what overtime hours will be required and how to manage your resources throughout the year effectively.



HRM is about managing people to get the best out of them. To do this you need to employ the right people, with the right skills, in the right numbers. We can tell you how many people your operation needs and how to deploy them effectively to maximise their productivity or optimise your operation.
We maintain an extensive library of shift patterns and you can now purchase these shift patterns. From this library We have designed and implemented shift patterns for every type of situation you could image. No matter how complicated the staffing requirement, we have never failed to produce the most appropriate shift pattern for our clients using the building blocks in this library. The book contains the details of how this is done. The reasons for owning a library of shift patterns are: The most common reason is that the workload has changed The business needs to change with it The current shift pattern might incur too much overtime Staff are working excessive hours There are possible fatigue problems There is a loss of continuity of the operation A new Operation will almost always require a new shift pattern Expansion of the business Quoting for new business Reduction in man-hours due to efficiency savings in time Recession or 'credit crunch' effects Improve the Work/Life balance The aim of this book of shift patterns is to provide a reference guide for the types of available shift patterns by way of supplying, a total of 250 unique shift patterns. Planned books later this year will increase this to 1000 shift patterns all laid out in an easy to find indexed file. These books will cover having multiple staff on shifts and shift patterns for specific types of workloads. It is aimed for managers in all the departments that use shifts in their operation. Staff Representative Committees and Unions may also find this book useful when looking for improvement in the ways of working shifts. A common aim for the organisation, and the staff, is to achieve a good work and life balance. For most types of workers this is deemed impossible to control as they will be on an 'Office Hours' Monday to Friday operation using an 8-hour shift pattern where there is no possibility to change it. Whereas, staff working on any type of shift pattern have a totally different situation. They can have a great deal of choice in how and when they would like to work, when they can take their time off, the duration of each of these, the duration of their holidays, and therefore they feel more in control of the time periods at work and periods of time off. Examples in this book include shift patterns for 5-day operations that are normally in fixed rotations that now can encompass flexible working. If you would like to see if there is a better shift pattern available for the current operation, or the next time your organisation is looking at shift patterns, it can now have its own internal library. Book 1 has over 250 shift patterns, each set out for a complete year along with the statistical calculations. Shift Patterns to provide one team on duty at a time or to provide one individual on duty at a time. Instructions in the book show how we combine these shift patterns to provide asymmetrical combinations of staffing such as; two staff on a Day shift and one staff on the Night shift; or two staff on weekdays and one on weekends. The shift patterns are set up for a complete calendar year with instructions on how to start it on any day of the year and any date in the year. The tables of statistical results show the number of shifts each person will work and the number of hours they will work in the year and in shorter periods of time.  The book shows how to calculate these quantities for all types of contract hours; such as 42, 40, 39, 37.5 and 36 hours per week. The book shows how to include any amount of unpaid breaks on a shift into the statistical calculations. The shift patterns include 5-day working with 'Office Hours' shifts, double and triple shifts and continuous 7-day working. The book includes all the popular and traditional types of shift patterns where staff can request a holiday. These are known as Holiday Excluded Shift Patterns (HESP) and are where the staff have to request their holidays days. This often requires providing cover arrangements, which are either provided within the team or additional personnel need to be provided. It also includes versions of these shift patterns that include the holidays. Holiday Included Shift Patterns (HISP) are very popular. These shift patterns are where the staff are rostered off in turn on holiday all the way through the year. This does not require any cover arrangement from inside a team or from other sources as it forms an integral part of the structure of the shift pattern. A HISP would normally provide about 15 weeks of holiday a year to each person. HISPs are proving very popular especially when there is an extended Summer break of at least two weeks and so each HISP has at least one version that includes an extended Summer break for all staff. If you are not familiar with Holiday Included Shift Patterns (HISP), this book provides you with what is a growing trend among organisations. More on this subject can be found in our book: How to Manage Your Shift Pattern.

We use our software to set up different staff rotas for all

types of shift working arrangements. You can find more

information at www.oranalysts.com about the work we do

and our software.

If you would like to discuss your operation, please call me.
book about how to calculate how many staff you need
Our book tells you how to calculate how many staff you need, and is available from Amazon.

Reducing Costs &

Increasing Quality

1. Ensure all shifts are fully staffed 2. Ensure all shifts are fully skilled 3. Ensure everyone can take all their holiday 4. Call or email us